CLA Licence (scanning)

October 2017 saw the start of a simplified scanning service, as the Library  adopted the CLA’s Digital Content Store (DCS).  This means that the scanning of all book chapters and journal articles is done in the library.  Just put the details of the item that you want scanning into the Reading List system and the Library will do all the rest!

Please note that only items made available on the Reading List system are added to the DCS and thereby reported to the CLA.  Any material which is scanned outside of this system will not be compliant with this licence, e.g.  PDF’s of scanned material must not be made available on Learn.  Instead provide a link from Learn to the Reading List system.  

The instructions on how to request scanned material on the Reading List system is below:

Log onto the Reading Lists system (, and go to the module list that you want the scanning created for.  Click the ‘Add New’ button (top left – see Figure 1). All the figures below can be enlarged by clicking on them.


Figure 1.


Select the type of document you want scanning (see Figure 2).  According to the CLA Licence, this must be either a book chapter or a journal article (treat conference papers as book chapters).


Figure 2.


For this example, we’ll select ‘Book Chapter’.  A form appears with fields for you to fill in.  If you complete the ISBN field first and press the ‘tab’ key, the system will automatically fill in several other fields for you (see Figure 3).  For journal articles, you can do the same thing with the ISSN field or use the DOI and the system will fill in the remaining details.


Figure 3.  Click to enlarge the image.


There will still be some empty fields left: the Chapter Title, Chapter Author, and Pages fields are the important ones.  You must fill these in accurately, so that members of staff at the Library know exactly what it is that you would like to be scanned (see Figure 4).


Figure 4.


Go to ‘Academic Recommendations’ (near the bottom of the form) and tick the box next to ‘Include in e-reserve’.  Finally, click ‘Save’ (bottom left – see Figure 5).


Figure 5.


A record for what you have requested will appear at the bottom of the Reading List (see Figure 6).


Figure 6.

The Library will be notified the following morning, and a member of Library staff will get a PDF made up and put a hyperlink to it on the record on your Reading List.  You won’t need to do any checks or keep any records: the Library will do it all for you.

If you would like help or advice about using the Reading Lists system, please get in contact with Jane Bramley .

If you have any copyright queries please contact the Copyright Advisors for guidance.


Ring: 01509 222399 (Monday-Wednesday) or 01509 222351 (Wednesday-Friday)

Last updated by C. Greasley, 12th October 2018.

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