Loughborough University holds an ERA Plus (Educational Recording Agency) Licence, which allows members of teaching, academic and research staff to make recordings of certain television and radio broadcasts, and to use the recordings for educational purposes.
You may make recordings yourself, or arrange for Design and Print Services to make recordings for you. You may play recordings in lectures, classes, seminars, laboratories etc. You may keep physical copies of recordings and lend them to students; you may also make digital versions available on Learn for your students to watch online. You can even use existing digital recordings of broadcasts available on Box of Broadcasts (‘BoB’).
General guidelines. It is intended that these guidelines should conform to the terms of the Educational Recording Agency (ERA Plus) Licence to which Loughborough University subscribes (you can find information about this Licence here: http://www.era.org.uk/). If the guidelines in any way differ from or contradict this Licence, the Licence shall prevail.
For strictly non-commercial, educational purposes any member of Loughborough University academic or teaching staff may:
- make a recording of a television broadcast or part of a broadcast, either on Loughborough University premises or at his/her home;
- instruct the Design and Print Services Department (http://www.lboro.ac.uk/designandprint/video/) to make the recording on his/her behalf;
- make the recording in any medium, e.g. videotape, DVD etc.;
- edit the recording (i.e. make a clip or clips from it; cut part or parts of it out);
- compile recordings of broadcasts or of parts of broadcasts;
- play the recording to Loughborough University students;
- make copies of the recording;
- hold the copies in his/her Department or School, or deposit the copies in the University Library;
- allow Loughborough University students to borrow the copies;
- digitize the recording and make it available on Learn (accessible only to Authorised Users by means of Secure Authentication).
A member of staff may not:
- adapt the recording (as distinct from editing it; e.g. removing the original soundtrack from the footage and adding a new one);
- edit the credits out of the recording;
- play the recording to an audience which includes paying spectators;
- sell or hire out the recording;
- make a copy of a commercial recording;
- incorporate the recording in a new audio-visual or electronic work;
- play a recording of a broadcast from outside the United Kingdom (such as may be supplied by, e.g., Box of Broadcasts).
Scope of the Licence. Off-air recordings may be made from:
- all BBC television and radio channels, including BBC digital channels and BBC iPlayer;
- all ITV channels, including ITV Player;
- Channel 4, including 4oD;
- Channel 5;
- S4/C (a Welsh television channel);
- Radio Independents Group radio channels.
Non-commercial purposes. ‘Non-commercial’ does not necessarily mean ‘not-for-profit’. For example, the following are considered to have ‘commercial purposes’:
- a course given by the University where attendees pay a course fee intended to generate income for the University (e.g. a summer school);
- a member of University staff speaking at an event at which he/she is paid a fee for speaking;
- University research sponsored by a commercial enterprise.
ERA Notices. If you make a recording yourself, you must put a label on it or (in the case of digital recordings uploaded onto Learn) add a preliminary credit or web-page to it, which students must read before they have access to the recording. The label or credit must include the following information:
- the name of the broadcast service (i.e. the channel) from which the recording was made;
- the date of the broadcast;
- the title of the programme;
- the following form of words: “This recording is to be used only for non-commercial educational purposes under the terms of an ERA Licence”.
The Design and Print Services Department has a supply of suitable pre-printed DVDs for this purpose.
Record-keeping. A record must be kept in each Department or School of all the recordings made by members of staff in that Department or School. An entry must be made for each recording, and each entry must include:
- the title of the programme recorded;
- where the recording is kept;
- who made the recording;
- how many copies of the recording were made (if any).
Every six months Departments and Schools must return this record to the Licence co-ordinator, Peter Allison.
Box of Broadcasts (BoB). If you make recordings using BoB, you do not need to worry about ERA Notices or record-keeping: BoB does this all for you. See: http://copyright.lboro.ac.uk/copyright/licences/box-of-broadcasts-bob/.
Please contact Peter Allison for more information about this Licence.
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